（株）早稲田大学アカデミックソリューション
募集期限：2024年05月17日まで
Job Description: Operation of international exchange programs (dispatch and acceptance of international students)
| 採用情報 | |
|---|---|
| 募集拠点 |
（株）早稲田大学アカデミックソリューション 東京都新宿区西早稲田 |
| 勤務地 |
東京都 Waseda University (Waseda Campus), or one of four other well-established universities in Tokyo, with campuses located in Minato-ku, Suginami-ku, Toshima-ku, Musashino City. |
| 求人部署 | Department: Academic Support Services Department-International Exchange Support Team, Outbound Exchange Support Team, Inbound Exchange Support Team |
| 求人種別（職種） | 事務・企画A Job Type: Administrative & Planning A |
| 業務内容詳細 | Detailed Job Responsibilities: - General administrative work for study abroad programs with overseas partner schools and related businesses (including verifying study abroad requirements, preparing application documents and residence status-related documents needed for travel, internal procedures, website updates, etc.) - Responding to inquiries from students and parents (mainly via counter, phone, and email) - Administrative communication with university faculty and staff - Creating or assisting in the creation of study abroad documents, recruitment guidelines, pamphlets, etc. - Scholarship administrative procedures - Organizing information sessions and orientations - Operating and accompanying international exchange events - Supporting activities and operations of student groups - Preparing materials for university meetings - Supporting other teams related to international exchange, etc. Note: Job responsibilities may vary depending on the work location. |
| 求める人物像 | Ideal Candidate Profile: Motivated individuals who… - can communicate effectively with students, overseas partner schools, faculty, and other stakeholders, and possess a hospitable mindset - are passionate about study abroad programs - are able to collaborate with other team members - are capable of handling multiple tasks simultaneously with precision and accuracy - have a minimum of 3 years’ administrative experience in public institutions or private companies Note: We are looking for individuals aspiring to become international exchange specialists. |
| 求めるスキルとキャリア | Required Skills and Experience: - Assured communication skills with students, parents, and university staff (including the ability to negotiate with clients in Japanese without stress) - Hospitality mindset - Teamwork skills - Ability to conduct phone calls, face-to-face conversations, and business emails in both English and Japanese - Proficient in MS Word, Excel, PowerPoint (MS Access is a plus) - TOEIC score of 800 or equivalent English proficiency - Minimum 3 years of administrative experience in public institutions or private companies Note: The applicant must hold a residence status which permits full-time work at the time of recruitment. Note: Age and gender are not considered. |
| 歓迎するスキルとキャリア | Welcomed Skills and Experience: - Experience in international exchange operations and student support at universities - Travel and airline industry experience - Event planning and management - Experience in presenting and hosting events in English - Study or work experience abroad - Multitasking skills - Business improvement skills - More than 4 years of experience in a relevant role/field |
| 契約開始日および契約期間 | Contract Start Date and Period: Start date negotiable (3-month probationary period) until March 31, 2024 Note: Subsequent renewal possible (up to 5 years) |
| 試用期間 | Probationary Period: 3 months |
| 賃金 | Salary: Estimated annual salary: 3.36 to 3.67 million yen (monthly salary from 280,000 yen) Note: Based on skills and experience, as per company regulations Monthly salary example: 285,000 to 306,000 yen Note: Overtime allowance paid separately |
| 賃金支払 | Salary Payment: 15th of every month (closing at the end of the month, paid on the 15th) |
| 昇給の有無 | Salary Increase: Once a year (based on work performance and personnel evaluation) |
| 賞与 | Bonus: Not applicable |
| 勤務時間 | Working Hours: Monday to Friday, 9:00 - 17:30 Note: May vary depending on the university (e.g., 8:45 - 17:15) (Includes 1-hour break, actual working time is 7 hours 30 minutes) |
| 休憩 | Breaks: 1 hour for work exceeding 6 hours |
| 休日・休暇 | Holidays and Leave: Holidays) Saturday, Sunday, national holidays, October 21 (Waseda University Foundation Day) Leave) summer break, year-end and New Year break, Golden Week Note: Details as per the company work calendar. May vary by department. |
| 休日・休暇に関する特記事項 | Special Notes on Holidays and Leave: Work on holidays based on the university calendar and events (compensatory leave for Saturday work) |
| 時間外労働 | Overtime: Present (about 5-15 hours per month, approximately 20 hours during peak periods) |
| 通勤手当 | Commuting Allowance: Actual expenses paid (up to 50,000 yen/month, as per company regulations) |
| 社会保険、その他待遇 | Social Insurance and Other Benefits: Social insurance (employment insurance, workers' compensation insurance, pension, health insurance), regular health check-ups Note: Annual medical check-up available for those over 30 years old, internal training programs, etc. |
| 就業場所における屋内の受動喫煙対策 | Measures against Indoor Passive Smoking at the Workplace: Okuma Square Building: Yes (separated smoking rooms in the building) Waseda University: Yes (complete indoor smoking ban, designated smoking areas outdoors within the campus) |
| 応募方法 | Application Method: : Send CV/resume (with photo), along with a letter which states your motivation in applying for the position, to the following address: Mailing Address: 〒169-0051 1-9-12 Nishiwaseda, Shinjuku-ku, Tokyo Waseda University Academic Solutions Corporation Administrative Support Office Attn: Recruitment for Academic Support Services Department, International Exchange Program Operation Note: Please indicate "Recruitment Application Documents Enclosed" on the envelope. Note: We will contact only those who pass the document screening. Note: Application documents will not be returned. They will be used only for the purpose of this recruitment and will be responsibly destroyed after the selection process has been completed. |
| 選考～採用の流れ | Selection to Employment Process: Document screening → Interview (2 times) & aptitude test → Job offer Note: Interviews will be conducted in Japanese. |
| 求人に関する問い合わせ先 | Contact Information for this Job Opening: For inquiries related to the job opening for the International Exchange Program Operation, please contact us via emil at recruit_22_a_w-as.jp. *When sending an email, please replace "_a_" with "@". |
| 定年制・雇用延長 | 対象外 Retirement System & Extension of Employment: Not applicable |
| 定員 | 3 名 |
| 企業情報 | |
|---|---|
| 商号 | 株式会社早稲田大学アカデミックソリューション |
| 本社所在地 | 新宿区西早稲田1-9-12 大隈スクエアビル2階 |
| 業務内容 | システム開発・運用支援、国際交流支援、教材・カリキュラム開発、研究支援等、教育・研究の両面から大学運営に必要なソリューションを提供し、さらにそこで得た知見と成果を社会に還元していきます。 |